office manager

now hiring: Fathom's next office manager

We’re looking for our next Office Manager: an energetic professional who’s not afraid to wear multiple hats, coordinate office administration, and take ownership of their role on our Business Support team. As Fathom’s Office Manager, you will provide administrative support services, help drive employee engagement initiatives, and assist Fathomers in pursuit of organizational effectiveness.

office manager responsibilities

  • Act as the first point of contact for clients, prospects, and guests visiting and calling the office
  • Serve as the lead for purchasing supplies & equipment, performing mailing/shipping activities, and running errands, as needed
  • Partner with leadership team to create and manage employee engagement initiatives
  • Manage all office update and maintenance activities
  • Assist in providing an exceptional overall client on-site experience
  • Assist in coordinating event logistics (company-wide meetings, team off-sites, etc.)
  • Manage company-wide internal documentation (employee files, employee handbook, etc.)
  • Coordinate meetings with clients/partners and book Fathomer travel
  • Aid other areas of the Business Support team, including accounting and HR, as needed
  • Perform modest housekeeping tasks and coordinate third party support
  • Proactively improve all administrative operations and strategies

qualifications

  • Minimum of 1+ years of direct office administration, coordination, and/or management experience
  • Ability to take ownership of and make improvements to areas of responsibility
  • Proven office management experience
  • Ability to accurately complete tasks, with minimal supervision, in a fast-paced, deadline-driven environment
  • Ability to have constructive conversations with all levels of the organization to drive results
  • Proven track-record and passion for providing outstanding customer service
  • Be an agent of change and progress
  • Excellent attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Ability to prioritize and multi-task
  • General office skills (filing, typing, copying, faxing, scanning, data entry, etc.)
  • Basic computer skills (Microsoft Word, Outlook, PowerPoint, Excel – including mail merge)